Job Overview

The Events and Sponsorship Administrator is responsible for event logistics, vendor management, volunteer and committee coordination, identification, cultivation, solicitation and stewardship of corporate and individual sponsorships, and financial tracking. This position reports directly to the Donor Experience Manager (DEM).

Responsibilities:

Event Management and Coordination:

• Oversee all event logistics related to venue coordination, vendor management, timelines, audiovisual needs, rentals, catering, guest services, and on-site execution to ensure a seamless execution of all Conservancy events. Provides point of contact for corporate and individual sponsors, resulting in timely responses and strengthened sponsor relationships. Leads identification, cultivation, solicitation and stewardship of corporate and individual sponsors, resulting in increased revenue and a stronger sponsorship pipeline.
• Track corporate and individual sponsorships

Organizational Event Support:

• Supports organizational fundraising, cultivation and stewardship events, such as Magic Under the Mangroves,
       Annual Recognition Breakfast, Annual Members Meeting, and Red Snook Charity Fishing tournament
• Support private donor and cultivation events in collaboration with the DEM and Development staff.
• Ensure proper recording of Memorandums of Understanding (MOU) with corporate partners.
• Partner with the Facilities Team for event logistics.

Budget and Financial Management:

• Coordinates with accounting to ensure proper credit of gifts/pledges received.
• Requests Altru reports for internal and external purposes on philanthropic giving and progress towards goals, as well as benchmark reports as needed.
• Develop innovative approaches to generate new and higher levels of giving for new and existing partners.

Project Planning and Management:

• Train staff, interns, and volunteers associated with events, ensuring they are well-prepared and engaged.
• Implement use of project management tools (Monday.com) for event task oversight.
• Present suggestions for processes & procedures to improve communication and efficiencies.

Contracts, Compliance, Documentation, and Stewardship:

• Ensure stewardship program is implemented and adhered to for corporate partners, event patrons, and attendees.
• Coordinate event agreements, including contracts, leases, permits, and insurance.
• Ensure acquisition and adherence to necessary compliance documentation and all event data and documentation.
• Liaise with finance department for in-kind gift auction donation acceptance and new vendor contract review. 

Education and Experience

• Bachelor's Degree preferred in business or hospitality administration or marketing.
• Minimum of three to five years’ experience in non-profit event planning and management, including experience with high-grossing live and silent auctions.
• Experience working with diverse event committees.
• Ability to prioritize, process, and follow through with event planning and management systematically, with extreme accuracy and attention to detail.
• Excellent communication (verbal and written), budgeting, organizational, time management, interpersonal, and presentation skills.
• Well-organized and skilled in coordinating event logistics.
• Proficient in Microsoft Office applications; knowledge of Altru and auction management software is a plus.
• Ability to work independently and as part of a team.
• Willingness to work weekends and evenings as required.
• Reading and interpreting documents, both for understanding and for writing reports and correspondence.
• Effective written and verbal communication when addressing groups. Mathematical skills are necessary for calculating figures and applying basic concepts of algebra and geometry.
• Ability to define problems, collect data, and draw valid conclusions is crucial, along with interpreting technical instructions.
• Reasonable accommodations may be made to accommodate individuals with disabilities in fulfilling these essential functions.
• Valid driver’s license and good driving record.

Skills and Abilities

Certificates, Licenses and Registrations

The above statements describe the general qualifications required to perform the job and the general nature and level of work performed - not a complete list of duties; management may assign additional responsibilities.

Physical Demands and Work Environment

This job description recognizes that reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role. The job entails:

• Regularly required to sit, stand and walk.
• Lift/move objects weighing up to 25 pounds.
• May spend time in the field, and experience exposure to Florida outdoor weather conditions.
• Use of hands for various tasks.
• Visual abilities include close and color vision, along with peripheral and depth perception.
• Noise level in the work environment is typically moderate.

Equal Opportunity Employer

The Conservancy of Southwest Florida is an equal-opportunity employer and provides reasonable accommodations to individuals with disabilities to perform essential job functions. 

Date Posted: 4/03/2026

Mission: For more than 50 years, the Conservancy of Southwest Florida has been a leading environmental advocacy organization dedicated to protecting Southwest Florida's water, land, wildlife, and future.

Job Overview
The Manager of Analytics and Prospect Management plays a critical role in advancing The Conservancy’s capital campaign and long-term fundraising initiatives. This role reports to the Chief Advancement Officer. The Manager of Analytics and Prospect Management position is funded by a dedicated four-year grant. At the conclusion of the grant period, as with all roles at the Conservancy, continuation is subject to Board budget approval, which takes place every financial year. This position leads the strategic use of data, prospect research, and portfolio management to optimize donor engagement and revenue growth. The Manager of Analytics and Prospect Management works closely with senior leadership, gift officers, and campaign volunteers to ensure that fundraising teams have the intelligence, tools, and insights needed to identify, qualify, cultivate, solicit, and steward major and principal gift prospects in alignment with organizational priorities.

RESPONSIBILITIES
Analytics and Reporting
• Develop and maintain a robust analytics program to track fundraising progress for the $70 million capital campaign, annual fund, planned giving, and general operating programs.
• Build, run, and interpret advanced reports and dashboards in the donor database (e.g., Blackbaud’s Altru) to measure portfolio performance, campaign progress, and pipeline health.
• Analyze donor giving trends, capacity ratings, and engagement patterns to inform prospect strategies.
• Produce regular campaign performance summaries for leadership, board, and campaign committees.
Prospect Management
• Partner with frontline fundraisers to develop and maintain balanced and strategic portfolios for major, principal, and planned giving officers.
• Facilitate regular portfolio review meetings, ensuring prospect movement through cultivation, solicitation, and stewardship stages.
• Monitor portfolio activity and provide proactive recommendations for portfolio adjustments to meet revenue goals.
• Track and manage solicitations, proposals, and moves management activity in alignment with campaign timelines.
Prospect Research
• Conduct in-depth research on individuals, foundations, and corporations using internal data, public records, wealth screening tools, and industry resources.
• Prepare comprehensive donor profiles, briefings, and research summaries for leadership and gift officers prior to meetings and solicitations.
• Identify new high-capacity prospects for leadership and volunteer engagement.
• Maintain confidentiality and adhere to ethical guidelines for donor data usage.
Campaign Support and Strategy
• Serve as a core member of the campaign operations team, providing data-driven insights to guide strategy.
• Support campaign volunteer committees with targeted prospect lists, research, and briefing materials.
• Collaborate with advancement services to ensure data integrity, accurate gift recording, and timely updates to donor records.
• Partner with communications to track and evaluate donor touchpoints and campaign messaging impact.

Education and Experience
• Bachelor’s degree in nonprofit management, business, data analytics, or related field.
• Minimum 5 years of experience in prospect research, prospect management, or fundraising analytics; preferably in a capital campaign environment.
• Demonstrated expertise in database reporting and analytics (Blackbaud Altru or similar CRM).
• Strong understanding of major gift fundraising principles, moves management, and campaign strategy.
• Management experience; position has 2 direct reports.
• Excellent analytical, organizational, and project management skills with a keen attention to detail.
• Experience with wealth screening tools (e.g., iWave, WealthEngine, DonorSearch).
• Ability to communicate complex data in a clear, actionable way to a variety of audiences.
• High ethical standards and respect for confidentiality.
• Preferred: Knowledge of conservation/environmental issues.
• Advanced Excel or business intelligence software skills (e.g., Power BI, Tableau, Power Automate).
• Previous work in a nonprofit with a campaign of $50 million+ preferred.

Skills and Abilities
• Strategic thinking with the ability to anticipate fundraising needs and proactively deliver solutions.
• Strong collaboration skills and ability to work effectively with diverse teams.
• Adaptability and comfort in a fast-paced, goal-driven environment.
• Commitment to Conservancy’s mission and conservation values.

Certificates, Licenses, and Registrations
• Valid driver’s license and good driving record.
• CFRE or ACFRE designation preferred.
• AFP – member of the Association of Fundraising Professionals.

The above statements describe the general qualifications required to perform the job and the general nature and level of work performed - not a complete list of duties; additional duties may be assigned by management.

Physical Demands and Work Environment
This job description recognizes that reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role. The job entails:
• Regularly required to sit, stand, and walk.
• Lift/move objects weighing up to 25 pounds.
• May spend time in the field and experience exposure to Florida's outdoor weather conditions.
• Use of hands for various tasks.
• Visual abilities include close and color vision, along with peripheral and depth perception.
• Noise level in the work environment is typically moderate.

Equal Opportunity Employer
The Conservancy of Southwest Florida is an equal-opportunity employer and provides reasonable accommodations to individuals with disabilities to perform essential job functions.

Date Posted:05/21/2026

Essential Duties

• Focus on wildlife husbandry, nutrition, capture and restraint.
• Set up and clean animal enclosures.
• Laundry, dishes and general cleaning tasks.
• Maintain accurate wildlife medical records.
• Learn and comply with all vAWH health and safety policies and procedures.
• Learn and understand the natural history of native Florida Wildlife.
• Interact with the general public, volunteers, staff, managers and other internship participants in a professional manner.
• Be knowledgeable about and clearly communicate the Conservancy’s mission.
• Perform other tasks as required that align with the Intern Program training and educational goals. 

Related Duties

• Other duties assigned may include collaboration and interaction with the Conservancy Marketing department to create  promotional videos or engaging  with Conservancy donors promoting  endowment projects.

Qualifications

Applicant must be a college graduate with a science-based degree and be able to commit to a minimum of six months.

Skills and Abilities: 

Interns must be self-motivated, have effective time management skills, and be willing to work long hours, including weekends and holidays, as needed. Interns must be able to work independently as well as part of a team and have a sincere interest in working with wildlife. Attention to detail, initiative, and a strong desire to learn are required. Interns must record patient information accurately, have an average knowledge of mathematics, perform multi-stage tasks efficiently, and listen to and retain shared information in a fast-paced environment. A strong work ethic and positive attitude are essential for success in the program. needed. Ability to read and interpret medical setting documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to speak effectively before the public or employees of the organization. Perform physically demanding tasks such as carrying animals of varied weights and crates and rigorous outdoor tasks such as thoroughly cleaning large outdoor enclosures in varied Florida climates. 

Basic Skills:  Ability to understand basic math to complete necessary duties and tasks (addition, subtraction, multiplication, division and percentages) Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, visual diagram, or schedule form. Ability to work outside, in Florida climate up to four hours during fluctuating temperatures including  hot, humid, rainyand  high bug activity, weather-related conditions.  

Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an Intern to successfully perform the essential functions as described.. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:  While performing the duties of this training program, the Intern is required to see without obstruction, distances both near and far, The intern is occasionally required to reach with hands, arms, climb, balance, stoop, kneel, bend, crouch and crawl.  The Intern is regularly required to stand, walk, sit and use hands to grip, finger, handle or feel.  The Intern is frequently required to talk or hear.  The Intern must regularly lift and/or move up to 10 pounds and occasionally lift up to 50 pounds.  Special vision abilities required by this job include close, distance, and depth perception. 

Work Environment: The intern is regularly exposed to hot, humid, and wet Florida weather conditions, often facing high bug activity  weather. The noise level in the work environment is usually moderate. There are occasional long work hours during the busy season, holidays and weekends.

The Conservancy is a drug free and smoke free, equal opportunity workplace.

$300 bi-weekly cost of living stipend and dorm accommodation, including laundry, provided.

Applications received at this time will be considered for internship placements available in the Summer term.