Job Title: HR Assistant (COVID-19 Support)
Department: Human Resources
Reports To: Human Resources and Operations Manager
FLSA Status: Non-Exempt/One-year Contract
PURPOSE OF JOB:
This is a one-year contracted position and is a great opportunity to experience the non-profit environment. Provide confidential administrative support services and assistance to the Human Resources and Operations Manager, primarily focusing in COVID-19 safety guidelines, researching trends in cases, and providing other HR support.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Assist the HR and Operations Manager with COVID-19 research for up-to-date information through local, national and state resources.
• Assists updating COVID-19 policies, to stay current with latest safety guidelines, to ensure our employees, interns, volunteers and guests are safe.
• Prepare weekly updates to the Conservancy’s employees and internship participants, including updated data and any changes to guidelines/policies.
• Manages the documentation to track and implement changes to campus COVID-19 guidelines and signage.
• Assists in the preparation of reopening guidelines for the campus, to support the safety of our guests and volunteers.
• Communicates to employees and interns when changes to policies occurs.
• Tracks all COVID-19 employee related documentations and maintain confidentiality.
• Interact with employees (all levels of staff and managers) via phone, text, and, e-mail in response to health/ possible COVID-related tracing and return to work protocols.
• Communicate, follow up, and provide guidance to employees on return to workplace procedures
• Respond quickly and diligently to keep pace with the needs of the Conservancy
• Gather, summarize and report on COVID-19 related issues tracking in Excel, and record vaccine information for employees.
• Researches latest guidelines in hybrid work models and communicates to HR and Operations Manager.
• Other HR specific projects, as assigned.
The above statements describe the general qualifications required to perform the job and the general nature and level of work performed. Other duties, as needed, may be assigned by management.
• A strong commitment to the Conservancy's mission.
• Two or more years of office support experience in business with working knowledge of general office procedures and effective writing and typing skills.
• Excellent professional phone skills.
• Experience working in nonprofit environment a plus.
• Conversational Spanish a plus.
• Ability to process information, prioritize duties, and follow through with details essential.
• Very proficient in use of office automation and the internet as a resource for information gathering and productivity. Specifically, able to demonstrate high user ability in the following: MS Office Suite, focusing on Word (advanced), Excel (advanced), Outlook, and Internet Explorer, with knowledge of PowerPoint a plus.
• Proficient in Windows 2000, Microsoft Word essential.
• Working knowledge of spreadsheets and database programs essential.
• Organized and task oriented.
• Team player with individual initiative.
• Ability to handle multiple tasks and prioritize needs.
• Excellent people skills.
• Ability to maintain confidentiality.
EDUCATION AND/OR EXPERIENCE: Associate’s degree (A. A.) from two-year College or university; or two to three years related experience and/or training; or equivalent combination of education and experience.
SKILLS AND ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Ability to read, analyze and interpret general business periodicals. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS:
• Valid driver license.
OTHER SKILLS AND ABILITIES:
Previous experience working in a Human Resources department, or similar environment where confidentiality is a priority, is necessary. Medical experience or background is beneficial but not essential.
PHYSICAL, DEMANDS AND WORK ENVIRONMENT:
Physical demands: While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision; ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.