Grants Administrative Assistant – Contracted Position (3-months)

Naples, FL

Job Title: Grants Administrative Assistant – Contracted Position (3-months)
Department: Development
Reports To: Grants Coordinator
Job Type: Part-time
Hourly Rate: $18.00 per hour

PURPOSE OF JOB: This is a part-time, contracted position for 3 months, working 3-days per week (Tuesday, Wednesday and Thursday). The Grants Administrative Assistant is being contracted for a special project to assist with updating and improvement of the document management process for the Grants Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Grants Administrative Assistant will assist the Grants Coordinator with the:
• Verification, cross-check, and confirmation of documents in all electronic portals. Files are to be transferred as necessary to the respective folders on the Grants drive.
• Verification of all constituent folders on the Grants drive to ensure they contain the following documents for each respective year:
   - LOIs or Letters of Request
   - Applications
   - Award notifications
   - Thank You letters
   - Reports
• Archiving process of old files— electronic and paper
• Performance of any other grant-related administrative tasks as needed.

The above statements describe the general qualifications required to perform the job and the general nature and level of work performed-not a complete list of duties-additional duties may be assigned by management.

QUALIFICATIONS:
• Associate’s degree (A. A.) from two-year College or university; or two to three years related experience and/or training; or equivalent combination of education and experience.
• Two or more years of office support experience in business with working knowledge of general office procedures and effective writing and typing skills.
• Excellent professional phone skills.
• Excellent verbal and written communication skills.
• Strong grammar and proof reading skills preferred.
• Advanced knowledge of Microsoft Office, internet and the ability to learn new computer programs quickly.
• Very proficient in use of office automation and the internet as a resource for information gathering and productivity. Specifically, able to demonstrate high user ability in the following: MS Office Suite, focusing on Word (advanced), Excel (advanced), Outlook, and Internet Explorer, with knowledge of PowerPoint a plus. Proficient in Windows 2000, Microsoft Word essential.
• Highly organized, detail-oriented, and able to handle multiple projects simultaneously in a fast-paced team environment.
• Ability to work both independently and as part of a team.
• Ability to handle multiple tasks and prioritize needs.
• Interest in the mission of the Conservancy of Southwest Florida, desirable.
• Experience working in nonprofit environment a plus.

SKILLS AND ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to read, analyze and interpret general business periodicals. Ability to write basic reports, business correspondence and procedure manuals. Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS:
• Valid Florida Driver’s License

PHYSICAL, DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close and distance vision at 20 feet or more and color vision with the ability to identify and distinguish colors.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Date Posted: 06.22.2022