Job Title: Staff Accountant
Salary Range: starting at $70,000 annually
Reports to: Assistant Controller

MISSION: For more than 50 years, the Conservancy of Southwest Florida has been a leading environmental advocacy organization dedicated to protecting Southwest Florida's water, land, wildlife, and future.

Job Overview

The Staff Accountant is responsible for ensuring smooth and efficient day-to-day accounting processes, supporting key financial operations, and maintaining high standards of accuracy and compliance. This position serves as a critical team member in supporting the broader finance function, collaborating with both the Accounting Manager and Controller. The role includes cross-training and backup responsibilities to provide continuity and depth within the department. 

Responsibilities

Financial Transactions and Reconciliation:

o Responsible for processing invoice payments and ensuring supporting documentation and budget code are submitted.

o Maintains and monitors the complete processing of Accounts Payable, from receipt of invoices and appropriate documentation to processing of check.

o Deposits all incoming checks through online banking, including writing deposit slips and running checks through the check machine.

o Maintains business accounts/credit card purchases and reconciles monthly statements with receipts.

o Daily balances gift shop, admission desk, and kayak rental receipts, including cash, checks, and credit cards.

o Assist in tracking and reconciling organizational assets, ensuring accurate asset records and depreciation schedules.

o Maintains a schedule of Accounts Receivable for the General Ledger.

• Accounting Processes:

o Assist with month-end and year-end closing processes.

o Manages and replenishes all corporate/department Petty Cash Accounts.

o Manages 1099 vendor information and prepares year-end 1099 forms.

o Assists in preparing quarterly reports to distribute to department heads.

• Record Keeping and Administrative Support:

o Sorts and distributes incoming mail; opens and processes checks received.

o Maintain organized financial records and filing systems, demonstrating strong attention to detail and organizational skills.

o Assists the Assistant Controller with monthly processes.

o Assists the Assistant Controller with monthly journal entries for the closing of the month.

o Assists in audit preparation of required schedules.

o Assists in keeping up to date certificates of insurance are kept on file for vendors. 

Education and Experience

• Educational background in a related field; preference for Associates or Bachelor’s Degree and two to four years of related experience, especially in Business Administration or Accounting.

• Knowledge and experience in administration, accounting, and budget processes.

• Familiarity with Blackbaud or similar financial/fundraising SQL-based software.

• Grants experience is a plus.

• Bachelor's degree or equivalent combination of education and experience.

• Proficiency in Windows, MS Word, Excel, and Outlook; Access knowledge is beneficial.

• Strong organizational and problem-solving skills.

• Self-motivated and able to work both independently and as part of a team.

Skills and Abilities

• Proficiency in reading and interpreting safety rules, manuals, and documents.

• Strong report writing and correspondence skills.

• Effective communication in one-on-one and small group settings.

• Mathematical competence for calculations involving discounts, interest, proportions, percentages, and basic algebra.

• Practical problem-solving skills for standardized situations.

• Exceptional organizational and interpersonal skills.

• Ability to work independently and as part of a team.

• Ability to multitask. 

• Meticulous attention to detail.

• Proficiency in oral and written communication, including proofreading.

• Commitment to maintaining confidentiality.

Certificates, Licenses and Registrations

• Valid driver’s license and good driving record.

The above statements describe the general qualifications required to perform the job and the general nature and level of work performed - not a complete list of duties; management may assign additional responsibilities.

Physical Demands and Work Environment

This job description recognizes that reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role. The job entails: 

• Regularly required to sit, stand and walk.

• Lift/move objects weighing up to 25 pounds.

• May spend time in the field, and experience exposure to Florida outdoor weather conditions. • Use of hands for various tasks.

• Visual abilities include close and color vision, along with peripheral and depth perception.

• Noise level in the work environment is typically moderate.

Equal Opportunity Employer

The Conservancy of Southwest Florida is an equal-opportunity employer and provides reasonable accommodations to individuals with disabilities to perform essential job functions. 

Job posted on 10/09/2025